Now, you can further filter your search results using the options in this ribbon. For example, if you want to search for attachments, click Has Attachments in the Refine group.
You'll then see all the search results that contain the keywords you entered.Īfter doing that, click on the Search tab in the Ribbon. Keywords could be the sender, the date, the subject, etc. These keywords can be as vague or as exact as you want. We're going to learn to refine the results too. To start, select a folder in Outlook that you want to search. Now, enter keywords to start searching in the box above in the Information Viewer.
How to set up folders in outlook 2016 how to#
We mentioned Instant Search briefly in the last section when we showed you how to type in information about an email into the search bar. Now, let's learn more about it. You can click Columns to add more columns to add more information about the emails that you've sorted. You can then click Reverse Sort in the Arrangment category to view emails in alphabetical order. In the Arrangement group, there are different options that you can select to sort your emails.Ĭhoose an option to sort the emails. To sort emails, first select the folder that you want to sort. However, don't despair. You can use the sort feature of Outlook 2016 to find the email you need using parameters that you specify. If you know who sent the email or the subject line, you can use the search box at the top of the Information Viewer.īut if you're not sure of any of this, it can make it almost impossible to find the email you are looking for. If you have a lot of emails in Outlook 2016, it can get hard to find an email that you need. To delete an open email message, click the Message tab, then click Delete. To delete a single email, click on the message in the Information Viewer, then right click and choose Delete. To delete all the emails in an email folder or your inbox, click on the email folder. Right click, then select Delete All. You can empty a whole folder of emails, delete every email in your inbox, or delete individual emails. When you click on move, a menu will appear to the right. You can then choose to move it to an email folder or another folder in Outlook. You can also choose to have all messages in the conversation moved.ĭeleting emails in Outlook 2016 is easy. Right click on it, then select Move from the context menu that appears.
To move an email message from your inbox to another location, click on the email in the Information Viewer that you want to move. The folder will then appear in your folder list beneath the appropriate email address. Right click on it and select New Folder.Ī text field will appear below your email address in the Folder pane, as shown below. Type in a name for the new folder, then hit Enter on your keyboard.
Select the email address for which you want to create a new folder. To create a mail folder, go to the Mail module, then the Folder pane. If you save a lot of your email in Outlook rather than deleting it after reading, you may want to arrange them into folders. By creating folders, you could save all emails from Tom, for example, to a folder named "Tom." You could also save all emails from Jane to a folder entitled "Jane," and so on.
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